STATUTES OF THE NORDIC FENCING UNION
1. Name and registered office and administration
1.1. The confederation name is Nordic Fencing Union, (NFU).
1.2. The registered office of the NFU is in Denmark at the address of the Danish Fencing Federation (DFF)
1.3. The activities of the Nordic Fencing Union are primarily but not exclusively, based in the countries of the member federations.
1.4. Nordic Fencing Union is subject to the laws and regulations of Denmark.
2. The purpose of the Nordic Fencing Union is to
2.1. Promote the sport and increase the level of Olympic fencing in the member countries through cooperation in sports and organization.
2.2. Facilitate Nordic Championships for all 3 weapons for both men and women, and other championships or activities that it may choose.
2.3. Promote shared views of the member federations in relation to other entities in fencing.
3. Organization
3.1. Fencing federations in the Nordic and Baltic countries who are members of the International Fencing Federation can become members of the Nordic Fencing Union.
3.2. Any member federation can withdraw from the union. The withdrawal has to be made at a Congress meeting.
3.3. Current members (2024) are Danish Fencing Federation, Estonian Fencing Association, Finnish Fencing and Pentathlon Federation, Icelandic Fencing Federation, Latvian Fencing Federation, Lithuanian Fencing Federation, Norwegian Fencing Federation and Swedish Fencing Federation.
3.4. The Congress is the highest authority of the union. Daily business is taken care of by a board elected by the Congress.
3.5. The Signing Authority is held by the signature of the President and either the treasurer or one of the two Vice-Presidents.
3.6. The working language of the Nordic Fencing Union is English.
4. Finances and Financial resources
4.1. Member Federations pay an annual membership fee, where the amount is set by the Congress by simple majority.
4.2. The fee must be paid no later than 31st March of the year in progress.
4.3. The Board may decide to charge fees in relation to competitions and activities organized by NFU.
4.4. The Treasurer is a representative appointed by the president of the member federation of the country of the registered office.
4.5. The Treasurer is responsible for the daily financial dispositions up to the amount of EUR 800. Amounts above EUR 800 must be approved in writing by the President of the Nordic Fencing Union.
4.6. The Treasurer prepares a budget and financial accounts to be approved by the board before being presented for the Congress.
4.7. The Auditor cannot be a member of the Board.
4.8. The Auditor cannot be from the same member federation as the Treasurer.
4.9. The Auditor must approve the financial accounts before they are presented for the Congress' approval.
5. The Congress
5.1. The Nordic Fencing Union organizes a regular Congress once a year.
5.2. The Congress is organized each year in January. Location and date confirmed at the congress the year before.
5.3. The organizing federation of the congress must provide a meeting room and other practical necessities to organize the Congress.
5.4. The board confirmes the congress date at least three months in advance and simultaneously invite member federations to submit proposals for consideration at the Congress.
5.5. Member federations must send proposals for the agenda no less than 5 weeks prior to the Congress.
5.6. The proposals, issues and budget to be dealt with at the Congress must be distributed to member federations at least one month prior to the Congress.
5.7. The revised accounts for the previous year must be distributed to member federations at least 14 days prior to the Congress.
5.8. Each member federation has one vote at the Congress.
5.9. A member federation’s vote is valid only if it is not in depth to the Nordic Fencing Union.current membership fee is paid.
5.10. The Congress is competent to make decisions when at least 5 member federations are present.
5.11. In case of equality of votes, the current president of the NFU will decide. If the current NFU president is not present, no decision is achieved.
5.12. Member federations are represented by the president of the federation or by a person appointed by the president of the federation.
5.13. Member federations can be represented by another member federation by proxy. A member federation can carry the proxy of only one other member federation.
5.14. It shall be possible for member federations to participate in the Congress by video link or equivalent.
5.15. The agenda of the Congress must at least include the following points:
1. Validation of present member federations and proxies
2. Approval of the agenda
3. Issues regarding membership
4. The annual report of the board
5. The annual accounts and budget to be presented and approved by the Congress.
6. Proposals
7. Selection of the hosts of the Nordic Championships two years ahead.
8. Elections: The Congress elects the Board, which consists of a President, 2 Vice-Presidents and a Treasurer and 4 other members, so that the Boards members represent all the Federations in the Nordic Fencing Union. If a new Federation is accepted as a member of the Nordic Fencing Union, the Board is expanded with a member. Election by simple majority
9. The congress elects an auditor.
10. Designation of the host for the Congress and decision on the date of the Congress one year ahead.
11. Miscellaneous
5.16. The Congress is chaired by the delegate of the host federation.
5.17. The host federation shall prepare and distribute the Congress minutes to member federations within 14 days.
5.18. If no comments from are received by the President with 14 days of distributing the draft minutes, the minutes are deemed accepted and official.
5.19. Information regarding name and contact details of all the board members shall be stated in the minutes.
6. Extraordinary Congress
6.1. An extraordinary Congress may be held at the request of at least one-third of the member federations or by decision by the Board.
6.2. The date, location and agenda of the extraordinary Congress must be announced at least 3 weeks in advance.
7. The Board
7.1. The board, led by the President or, in the Presidents absence, the Vice Presidents, manages the daily operations of the Nordic Fencing Union.
7.2. The tasks of the board include:
- executing decisions taken by the Congress
- taking care of the daily administration
- taking initiatives to strengthen Nordic cooperation in fencing
7.3. Board meetings are called by the President or when at least 3 board members requires a board meeting.
7.4. The board makes decisions by simple majority. If equal votes the presidents vote is decisive.
7.5. The board does not constitute a quorum unless at least five members are present.
8. Dissolvement
8.1. The Nordic Fencing Union can only be dissolved only by a resolution of the Congress or Extraordinary Congress, requiring the presence and approval of at least two-thirds of the fully paid member federations.
8.2. If the Nordic Fencing Union is dissolved the assets are shared equally among the member federations.
9. Changes to the Statutes
9.1. The statutes may be changed by the Congress with a simple majority of the present representatives provided the proposals for changes have been presented according to paragraph 5.
10. Nordic Championships
10.1. The organizing and rules of the Nordic Championships are stipulated in the document "NFU Organization and Rules of Nordic Championships" and must be approved by the Board by simple majority.
Adopted at the ordinary Congress of the Nordic Fencing Union 27.01.2024
Adopted at the Extraordinary Congress of the Nordic Fencing Union 18.01.2026
